How to Export Airtable to Excel: A Simple Guide

If you use Airtable to organize projects, contacts, or inventory, you might want to know how to export Airtable to Excel quickly and easily. Whether you need advanced charts, want to share data with Excel users, or prefer to create backups, exporting Airtable data to Excel is straightforward and efficient.

In this guide, we’ll show you step-by-step how to export Airtable to Excel and share useful tips to make the process smoother for your workflow.

Why You Should Export Airtable to Excel

Before diving into how to export Airtable to Excel, let’s explore why this can be valuable:

• Greater Flexibility: Excel provides powerful formulas, pivot tables, and charting tools preferred by many users.
• Easy Sharing: Most people are familiar with Excel, making it easier to share your data.
• Secure Backup: Keeping backups in Excel format ensures your data is safe in multiple formats.
• Advanced Analysis: Some software tools work better with Excel files, which may require your data in that format.

Understanding these benefits helps you appreciate why learning how to export Airtable to Excel can enhance your productivity.

Step-by-Step Guide: How to Export Airtable to Excel

Airtable doesn’t offer a direct export to Excel (.xlsx) option, but exporting your data as a CSV file, which Excel opens seamlessly, is simple. Follow these steps:

1. Open your Airtable base:
   Navigate to the base with the data you want to export. Make sure you’re in the correct table view.
2. Apply filters or adjust your view (if needed):
   Since Airtable exports only visible data, filter or customize your view to include just the records or columns you want.
3. Open the view dropdown menu:
   Click the dropdown arrow near the table name and current view on the top-left.
4. Select ‘Download CSV’:
   Click this option to download your data as a CSV file.
5. Open the CSV file in Excel:
   Locate the downloaded CSV on your device and double-click it; it will open automatically in Excel.
6. Save as an Excel workbook:
   To convert the CSV into a native Excel file, go to “File > Save As” in Excel and choose the .xlsx format.

Best Practices for Exporting Airtable Data to Excel

To make your export process more effective, keep these tips in mind:

• Create custom views: Use Airtable’s custom views to filter and display only the data you want in your Excel export.
• Automate exports when possible: For frequent exports, consider automating the process using Airtable Automations or tools like Zapier. This saves time and minimizes errors. Learn more about how Airtable automations boost your workflow productivity.

Final Thoughts on Exporting Airtable to Excel

Exporting Airtable to Excel is easy once you know the steps: download your data as a CSV file, open it in Excel, and save it as an .xlsx if needed.

Got questions or want personalized help with Airtable or no-code tools? Schedule a free call with an expert today!

Happy exporting, and may your data flow freely!