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Zapier consulting

Outgrown Zapier? Keep the simple Zaps. Move the rest.

We go through your Zaps, keep the ones Zapier does well, and rebuild the long, branching, expensive ones in n8n, under your own account, with alerts when something fails.

First system live in under 4 weeks. Fixed scope, fixed price.

Book a Zapier review See the process →

Sound familiar?

The three signs a Zapier account has outgrown itself.

Cost

The bill grows with every step you add

Zapier counts a task for each action step that runs, so a long Zap multiplies its own cost on every trigger. The Zaps that do the most work are the ones that cost the most to run.

Logic

Paths, filters and Formatter steps stacked ten deep

Every lookup between two systems became another step. Nobody can say what the Zap does any more without opening it, and nobody wants to.

Reach

The one API call Zapier does not have

The built-in app covers the common actions. Your process needs the one it does not expose, so a person does that part by hand.

What we build when Zapier runs out

Multi-step workflows that would cost a fortune in tasks.

Orders into invoices and purchase orders

A dozen lookups per order to translate every class and department into its QuickBooks ID, then a branch to invoice or PO. One run, however many steps.

Replaced re-keying every order by hand

AIRTABLE N8N QUICKBOOKS

WhatsApp agent that answers from your data

Verify the sender against Airtable, then let Claude reply from that customer’s own records, with a console where the team can take over. Sequence matters, and it runs in order every time.

Customer verified before a word is sent

META CLAUDE AIRTABLE N8N

Inbox agent that files every attachment

One shared inbox receives invoices and documents from every department. Each one is read, classified and logged where it belongs.

Filed on arrival, not at month-end

GMAIL CLAUDE AIRTABLE

Lead database migrated & deduplicated

Years of leads from spreadsheets and an old CRM, matched and merged in batches. A one-off job like this is a poor fit for per-task pricing.

5,000 leads consolidated and deduplicated

AIRTABLE CLAUDE N8N
Walk us through your Zaps →

How it works

Review first. Move only what is worth moving.

  1. 01

    Discovery (Week 0)

    30 minutes. We map your current tools, the bottlenecks, and what "done" looks like. You leave with a written scope and fixed price.

    • Discovery call
    • Tools & bottlenecks
    • Written scope
    • Fixed price
  2. 02

    Build (Weeks 1–3)

    We build the system on Airtable + n8n + your existing stack. You see weekly demo videos; nothing is built in a vacuum.

    • System build
    • Weekly demo videos
    • Integration testing
  3. 03

    Launch (Week 4)

    We deploy live, train your team, and ship documentation written for humans, not engineers.

    • Deploy live
    • Team training
    • Documentation
  4. 04

    Maintain (Ongoing)

    Optional retainer for changes, monitoring, and the next system. Most clients stay.

    • Monitoring
    • Changes & fixes
    • Next system

Not sure which of your Zaps are worth moving? That is the first call.

Book a call

Questions

What people ask before moving off Zapier.

Do we have to leave Zapier completely?

No, and usually you should not. A two-step Zap that posts a form entry to Slack is exactly what Zapier is good at. We move the long, branching, high-volume ones and leave the rest where they are.

Why n8n and not Make?

n8n bills per run of the whole workflow, not per step, it can call any API directly, and it can be self-hosted under your own account. For the multi-system workflows we build, that makes it the cheaper and more flexible option. If Make fits you better, we will say so.

Will anything stop working while you move it?

No. We build the new workflow alongside the live Zap, test it on real data, and switch over in one step. The Zap stays on until the replacement has proven itself.

Who owns the result?

You do: the n8n instance, the credentials, the workflows and the documentation, under your own accounts. A retainer for changes and monitoring is optional.

Start with a review

Show us your Zapier account. We will tell you what to move.

We look at which Zaps cost the most and break the most, and come back with a fixed-scope proposal for the ones worth moving. If the answer is that Zapier is fine for you, we'll tell you that too.

Book a Zapier review

Fixed price · Written scope · No obligation